Accounts Payable Coordinator I

Company: Hospice of Michigan
Location: Southfield
Posted on: May 27, 2023

Job Description:

Ensures all invoices obtain the appropriate approval, processed for payment on a timely basis and charged to the appropriate general ledger accounts; establishes and maintains an accurate, easily accessible filing system for all supporting documents. Ensures that all information is handled in a sensitive and confidential manner and maintains a high level of customer service with all departments and vendors.Essential Functions:Matches purchase orders/service orders to invoices.Verifies proper approval for all invoices or other requests that are processed.Answers correspondence and questions from vendors and employees in a timely and professional manner.Assigns proper general ledger code to all invoices processed.Reviews batches for proper coding and posts batches.Completes check run procedures (report generation, invoice selection, check printing, obtaining appropriate signatures, check stuffing, mailing, and filing.)Communicates with vendors regarding status of payments or resolving payment problems.Provides information to Accounting on missing invoices for accruals to be booked.Assists in setting up new vendor files for new fiscal year.Researches and analyzes vendor history for problem accounts as requested by the Supervisor, Senior Accountant or Finance Leadership.Processes invoices on a timely basis (according to terms) noting discounts.Reviews Accounts Payable Service Order reports for status of tasks sent to the teams to ensure timely processing.Ensures all invoices are entered for that month or prior periods by assigned month end deadline.Ensures all invoices pertaining to fiscal year are received and entered.Adheres to organizational Code of Conduct, policies, procedures, protocols and processes and all regulatory and legal requirements.Adheres to the NorthStar standards to care for every person, every time, 100% of the time.Qualifications:High school diploma or equivalent required.One (1) year Accounts Payable experience required; two (2) years preferred.Experience with Microsoft Office and Accounts Payable software required.Must be able to follow directions with accuracy and complete assignments in a timely fashion.Must possess critical thinking skills with the ability to make independent decisions and exercise sound judgment.Must be able to speak, read and write English fluently.Demonstrated ability to effectively communicate, both orally and in writing with internal and external audiences for all essential job functions.Must possess and demonstrate tact and diplomacy, and the necessary discretion in handling confidential information.Demonstrated ability to work as a member of a team with the ability to establish and maintain rapport with employees, management, and external contacts.The physical demands of the position include: vision, effective speech and hearing for extensive telephone contact; repetitive motion; traveling; driving or riding in motor vehicle; standing, sitting, walking, bending, reaching, and stretching; lifting up to twenty five (25) pounds unassisted.Must have reliable transportationMust be eligible to work in the United States.Location: Hospice of Michigan AccountingSchedule: Full Time, Days

Keywords: Hospice of Michigan, Southfield , Accounts Payable Coordinator I, Other , Southfield, Michigan