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Travel Coordinator

Company: Park West Gallery
Location: Southfield
Posted on: May 16, 2022

Job Description:

We are looking for a Travel Coordinator for Park West Gallery's cruise ship programs to coordinate travel needs for Independent Contractors (ICs). You will be responsible for scheduling hotel, flight, and car rentals and preparing itineraries for individuals and groups of travelers. Being a Travel Coordinator will also involve managing Visa processing and other travel-related documentation. A successful candidate for this position will ensure that travel needs are met within the constraints of the company's travel budget.Responsibilities:

  • Coordinate Independent Contractor travel
  • Manage international travel accommodations, including flights, Visas, hotel accommodations, and transportation for over 800 ICs globally
  • Coordinate cruise line notifications
  • Complete port-specific spreadsheets, including itineraries, travel documents, onboard letters, and Seafarer's applications for all travelers
  • Ensure that all onboard staff has necessary travel documentation
  • Complete background checks
  • Coordinate medical questionnaires, personal data forms, uniform orders, bank wire forms, proof of insurance, Visa application letters, and other relevant paperwork
  • Track all documents via training spreadsheet and work with recruiters to ensure all documents are received prior to assignments
  • Prepare documents needed for annual Maritime Labor Convention (MLC) audit
  • Manage vacation requests
  • Coordinate staff training events/set-up
  • Manage flights for returning ICs and staff
  • Organize and maintain Travel Tracker
  • Experience working onboard cruise ships as a Principal Auctioneer or Gallery Director with a full understanding of each onboard Park West position a plus.
    • Minimum three years' international travel agency experience
    • Intermediate to advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint)
    • Strong knowledge/experience with Sabre, Airbnb,, and other online travel booking tools
    • Experience working with DropBox
    • Enter new hire information into Employee Maintenance database
    • Enter new hire information into IC Tracking database
    • Process IC information into data tracking files
    • Extremely detail-oriented and able to multitask and maintain accuracy
    • Ability to adapt to fluid, ever-changing situations
    • Talent for navigating sometimes confusing or complex policies and procedures
    • Strong problem solving, time management, and organizational skills
    • Excellent verbal and written communication skills
    • A proactive thinker who looks for solutions to improve processes and lower costsAdditional Details:
      • Full time, Monday-Friday
        This is a full-time salaried position offering excellent health benefits and 401k plan.
        - - -Please send resume to:

Keywords: Park West Gallery, Southfield , Travel Coordinator, Other , Southfield, Michigan

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