Executive Administrative Assistant

Company: Tenneco
Location: Southfield
Posted on: November 19, 2023

Job Description:

The Executive Administrative Assistant will support the President of DRiV, plus several other key global roles. This position is responsible to support at a high level of confidentiality with the ability to multi-task efficiently.

Key Responsibilities:

• Coordinate executive communications, including calls, emails, memos, staff meetings, etc. for internal and external needs.
• Make travel arrangements for the department and manage the spending requests related to these travel requests.
• Prepare and submit travel and entertainment expense reports for Global team.
• Provide advanced administrative support for the team including but not limited to:
  • Track progress against key deadlines and projects
  • Coordinate meetings: invite attendees, conference room scheduling, conference call setup, coordinating catering activities, publish / maintain meeting minutes and action registers for the department.
  • Manage and coordinate the ProCard usage for procurement requests that the department requires, and prepare monthly reports for approval and audit.
  • Lead in the compilation and submission of weekly and monthly reports. Including but not limited to, quarterly/monthly staff reports, department budget charts, and updates to financial reports.
  • Create and maintain the organizational charts as required.
  • Access, compile, download and print various reports in SAP.
  • Arrange corporate events ranging from customer meetings to internal or off site meetings globally
    
    Required Skills:
    
    • 5+ years of experience in administrative support for executive level/C suite leaders
    • Must have advanced PC skills including Microsoft Office, MS Teams, Word, PowerPoint and Excel. Additional skills in electronic technology including Apps, databases and advanced internet capabilities.
    • Must be able to multi task in an international environment supporting multiple Vice Presidents
    • Some light travel may be required including international.
    • Associates degree in a business related field preferred
    • Working knowledge of SAP would be a plus.
    • Excellent organizational and communication skills.

Keywords: Tenneco, Southfield , Executive Administrative Assistant, Administration, Clerical , Southfield, Michigan