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Executive Assistant II

Company: North American Bancard LLC
Location: Troy
Posted on: November 23, 2019

Job Description:

EXECUTIVE ASSISTANT - NORTH AMERICAN BANCARD - Troy MI The Executive Assistant is responsible for providing direct administrative support to the Chief Financial Officer (CFO). In addition to providing administrative support, the Executive Assistant will also be accountable for coordinating projects effectively as assigned by the CFO. This role requires independent judgment and initiative on assignments that are sensitive in nature as well as demonstrated the ability to deal with high-level contacts inside and outside the company. The person in this role will function as the departments gatekeeper, understanding the operational priorities and administrative requirements of the CFO and the related leadership team. What you'll be doing:

  • Supports the budgeting and tracking process of department expenditures for executive working closely with finance
  • Supports the headcount budgeting and organizational documentation processes for the executives working with HR
  • Oversee travel arrangements (air, hotel accommodations and ground transportation); prepare detailed and accurate itineraries
  • Manage calendars, schedule meetings, arrange meeting logistics, agendas, and materials for meetings, e.g. set-up resources and technology, conference room, catering/lunch, teleconference, and web conferences
  • Be responsible for the tracking of business expenses and preparation of expense reports
  • Communicates with finance-related vendors; gathers pertinent information and routes to the appropriate staff member
  • Prepares routine and advanced correspondence as needed
  • Event Planning facilitation
  • May direct and guide the work of others.
  • Performs miscellaneous projects that are assigned by CFO Whatwe need from you:
    • Associates Degree and/or equivalent, related experience.
    • Minimum of10 years experience as an Administrative or Executive Assistant
    • Minimum 5 years' experience supporting a C-Level executive or equivalent
    • Intermediate to advanced MS Office/Google skills (Word, Excel, PowerPoint, Gmail)
    • Extensive experience managing incoming correspondence and identifying the action needed
    • Experience creating and maintaining organizational charts and a busy executive's calendar
    • Experience tracking expenses for a department to include auditing for corrections and distributing to accounts payable for processing
    • Experience working with budgets and overseeing the tracking process to ensure projects are in line with forecast
    • Experience preparing presentations, reports and correspondence
    • Superiororganization skills with the ability to keep on task with many interruptions
    • Must possess excellent communication skills and the ability to effectively interact with staff and external stakeholders at all levels in a complex, often high-pressure environment, remaining diplomatic, proactive, resourceful and efficiency
    • Ability to approach work with an inquisitive mindset to get the direction without having to be guided on how through each requested task.
    • Good judgment and problem-solving skills
    • Ability to maintain confidential information is critical
    • Flexibility with work schedule How to be an All Star:
      • Bachelors Degree
      • Experience supporting a Finance function GET TO KNOW NORTH AMERICAN BANCARD helps businesses prosper through smarter commerce for all and we're committed to building the next generation of payment technologies and experiences. More than 250,000 satisfied merchants trust us to process more than $34 billion worth of transactions every single year. Propelled by cutting-edge technology, user-friendly products, and features, and the best customer service in the business, we continue to innovate to satisfy our clients and their customers. At North American Bancard, we celebrate diversity and create an inclusive environment for everyone. We are an equal opportunity employer.

Keywords: North American Bancard LLC, Southfield , Executive Assistant II, Accounting, Auditing , Troy, Michigan

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